Executive Assistant to the CEO

Our client in the Business Innovations space is seeking to hire a young, dynamic Executive Assistant to the CEO. The Executive Assistant role provides administrative and operational support to the Chief Executive Officer.

Primary Duties and Responsibilities

· Work directly with the CEO to support all aspects of his/her daily work routine.

· Serve as a liaison between the CEO, staff and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

· Coordinate work with other Ex-Co staff as needed; play a key role in the coordination of staff efforts both within and outside the Ex-Co

· Provide coordination, monitoring, and communication of projects and programs managed by the CEOs Office .

· Manage the CE Office activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.

· Serve as a primary point of contact between the Office of the CEO, Ex-Co and the Board, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.

· Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.

· Assist the CEO in the development of presentations and white papers for internal and external audiences.

· Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.

· Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

· Handle printing, mail/overnight packages, copying, filing, and email/messages.

· Compose and prepare letters relating to routine correspondence for the CEO’s signature.

· Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.

· Prepare, reconcile, and submit expense reports.

· Maintain paper and electronic filing systems.

· Maintain confidential and sensitive information.

· Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

· Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

· Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

 Competencies

· A detail-oriented self-starter with prior experience in the financial services industry or with a technology team

· Someone who exhibits sound judgment with the ability to prioritize and make decisions

· Energetic and eager to tackle new projects and ideas

· Comfortable interacting with high-level executives

· A team player capable of cultivating productive working relationships across the firm

· Resourceful, can-do attitude

· Thrives in a fast-paced and ambiguous environment

Skills and Background

· Bachelor’s degree

· Three to five years’ prior experience in supporting a senior executive or team

· Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

· Exceptional writing, editing, and proofreading skills

· Excellent organization and time-management skills

   skills.

Deadline for submission is  Wednesday 15th May 2024 before 5pm.